1.) Subject taking

  • The number of credits a student can take is limited by the previous IPS (Semester Achievement Index). The maximum number of credits that can be taken is 24 credits
  • If the SKS taking is more than the predetermined limit it will automatically be deducted by the system. Students can determine which courses are canceled when completing the on line KRS

2.) Lectures

  • Terms
    Registered as a participant in the course as stated in the lecturer’s participant list.
  • Activities
    Things to consider for lecture activities include:

    • Student Attendance Card
    • List of participants in the lecturer course
    • Presence recapitulation which is held at the end of each semester by the department, one of which is to determine the final exam participants
    • Students must at least participate in 75% of lecturer learning activities
    • If the student does not meet the requirements as referred to in point 2.d. then he/she will not be included as a participant in the semester final exam

3.) Exams

  • BAA makes an exam schedule based on the recommendation of the Faculty / Department
  • BAA prints the exam attendance which will be distributed together with the distribution of exam question sheets to the faculty.
  • BAA prints the Exam Card + Test Schedule and distributes them to students along with the exam schedule.
  • The requirement for students to take the Exam Participant Card is that they have paid tuition fees and examination fees that have been determined by the Finance Bureau.
  • The faculty coordinates the collection of exam questions and submits them to BAA in sealed envelopes for duplication.
  • Submission of exam questions to BAA no later than D-2 according to the exam schedule.
  • Questions that are late to be sent to BAA as referred to in point no. 6, the doubling is the responsibility of the faculty.
  • BAA is responsible for the confidentiality of the exam questions and is managed by a separate SOP.
  • BAA distributes duplicated exam questions to faculties in sealed envelopes along with the exam attendance of each room.
  • Students can only take subject exams as stated on the exam card.
  • Exams are held on a scheduled basis, and no retests are held.
  • Students must obey all examination procedures in their respective study programs / faculties.

4.) Score

The lecturer can input the final score of the semester exam through an online computer network on the available computer terminal no later than 3 days after the scheduled test subject is tested.

  • Score input
    • The lecturer submits the original score of the exam results to the head of the faculty / department for examination and is archived by the faculty / department.
    • The score input process is carried out by each Lecturer through one of 2 alternatives :
      • Score can be filled in by direct input to the file provided on a compact disc (CD) by the Faculty. (Excel format and / or program)
      • For lecturers who are familiar with the internet, they can input and upload scores online, through the application form on the faculty computer that is connected to the network.
    • For the purpose of uploading grades, each lecturer has a personal User ID and Password provided by the IT Department. For security purposes, the password can be changed by the person concerned.
    • The score uploaded by the Officer is carried out with the Officer User ID and Password.
  • Score Update
    • Score updates can be done with written permission / approval from the Dean.
    • The letter of approval for score revision is followed up by the officer and filed
    • The proposed procedure for updating the scores ​​is as follows:
      • from students :
        1. students report to the lecturer
        2. if the lecturer deems the grade revision necessary, the lecturer reports to the Head of the Department / Deputy Dean I
        3. Head of the Department / Deputy Dean I will issue a score revision approval letter and submitted it to the Officer
      • from the lecturer:
        1. if the lecturer deems it necessary to revise the grade, the lecturer reports to the Kajur/WD I
        2. Kajur / WD I will issue a score revision approval letter and submitted it to the Officer
    • The maximum score update time is 2 weeks after the judicium.
    • The mechanism for input and updating of scores for Short Semester (SP) and remedial examinations is the same as Input / Update of semester scores.
    • BAA and IT cannot update scores.
  • Score Output
    • During the consultation and KRS completion process, the Faculty Officer (administrator) prints 1 sheet of KHS (Study Result Card) and is signed by the Academic Advisor (PA) for student archives.
    • Semester scores and temporary transcripts can be viewed on the internet or on a computer provided by the faculty.
    • The final grade transcript is printed by BAA for graduation purposes or other relevant purposes.
  • Score Archive
    • Faculties / Departments archive the original scores and print outs from the lecturers, a proof of approval for grade updates, and printed grades at the end of each semester (KHS) in the form of a print out.
    • Students file semester grades (KHS) that have been signed by the PA lecturer.  BAA and IT department back up files of all data transactions and all scores ​​onto the hard disk or CD.

Additional Information:

  • The score administration system (input, update, output, and maintenance) which has been centralized in BAA will gradually be transferred to the faculty online.
  • The process of input, output and score updating is under the control and responsibility of the dean of each faculty.
    The method of filling in the grades that have been using scanned paper will gradually be developed using a computer directly by the lecturer concerned.
  • The filling of grades by the lecturer via the computer is carried out in a moral spirit to accompany and provide an example for students to advance the online UMS SIAKAD (Academic Information System), which has been initiated by students in filling out online KRS and online PBM evaluation.